The StarLeaf Scheduler for Outlook Exchange Server is an add-in that allows Outlook users in an organization to schedule StarLeaf video meetings directly from their Outlook client. The scheduled meeting is visible, but not editable, on the StarLeaf Portal.

You can invite any other StarLeaf user or meeting room system to your meeting. You can also invite anyone else and they can join the meeting from their browser or by using their own video conferencing system or phone.

If you do not yet have a StarLeaf account, ask your administrator to create one or download the StarLeaf app and sign up.

The StarLeaf Scheduler for Outlook Exchange Server supports Microsoft Outlook 2010, 2013, and 2016.

Installing the StarLeaf Scheduler

  1. Download the StarLeaf Scheduler from here .
  2. Run the downloaded file and follow the onscreen instructions.
  3. Restart Outlook and open your calendar.
  4. There is a new StarLeaf button in the Outlook ribbon:

Using the StarLeaf Scheduler

To use the StarLeaf Scheduler for Outlook Exchange Server, you must have a StarLeaf account. When you select the StarLeaf Scheduler button for the first time, the result may vary for different users.

To learn more, select the case below that best applies to you.

Scheduling a StarLeaf meeting

To schedule a new StarLeaf meeting from your Outlook calendar:

  1. Select the StarLeaf Scheduler button on your Outlook calendar.
  2. Select Schedule meeting from the dropdown.
  3. The StarLeaf Scheduler automatically checks your StarLeaf credentials. A new invitation appears. The invitation text is prepopulated with information about how to join the meeting.

  4. Edit and complete the invitation fields.
  5. Select Send. A meeting invite is sent to all participants.


  • You can invite meeting room systems to the video meeting. StarLeaf meeting room systems display a join button making it very easy for people to join their video meeting
  • If you later want to update any of the meeting details (e.g. change the time of your meeting), you can do so by editing the meeting details in your Outlook calendar. All participants receive email updates
  • To cancel a meeting, find the meeting details in your Outlook calendar and select delete. All participants receive email updates
  • To convert a regular Outlook meeting into a video meeting, open the meeting details and select schedule:
  • Outlook 2010: If you are using this version of Outlook, and you create a repeating conference, you cannot later edit a single occurrence of that conference