About conferencing

There are four types of meeting that you can join using StarLeaf:

• Scheduled
• Meet now
• Ad hoc
• Permanent
• About the meeting organizer

Scheduled meetings

You can set up a meeting to start at a certain time in the future. This is called a scheduled meeting. People you invite receive instructions on how to join a scheduled meeting from either a StarLeaf invite (see below), or a StarLeaf calendar event.

The meeting invite email provides instructions for all the different ways of joining a StarLeaf video meeting. For more information about joining meetings, go to Joining a meeting. For more information about scheduling meetings, go to Scheduling a meeting.

Meet now

You can start a meeting instantly from the Today tab on StarLeaf for desktop, or the Meetings tab on StarLeaf for mobile, and choose to invite people afterward.

You can copy the meeting link or details and share it with anyone so that they can join the meeting.

Invitees receive the same joining instructions and information that a scheduled meeting invite would provide.

Ad hoc meetings

When you add a person or room system to a one-to-one call, this is known as an ad hoc meeting.

You can add a participant at any time during a call using the Invite participants control in StarLeaf or the Add participant control on your StarLeaf room touchscreen:

An ad hoc meeting has the same in-call controls and features as instant and scheduled meetings.

Permanent meetings

A permanent meeting is a virtual meeting room that anyone can dial into at any time. The dialing details never change and the meeting is always joinable, as there is no scheduled end time.

To create a permanent meeting, go to Portal > Meetings > Create permanent meeting.

Permanent meetings can only be created if they are enabled for your organization and if the StarLeaf Portal is used for scheduling meetings. Admins can enable permanent meetings by contacting your organization’s StarLeaf representative.

About the meeting organizer

The meeting organizer or owner is the person who originally scheduled the meeting or started the instant meeting.

It is not possible to change the meeting organizer of a scheduled meeting. However, StarLeaf supports delegated calendar functionality on Office 365. If you can use delegated calendars and schedule a meeting for someone else, this person becomes the meeting organizer, not you. For more information see Scheduling for Office 365.