About conferencing

There are three types of meeting that you can join using StarLeaf:

• Scheduled meetings
• Ad hoc meetings
• Permanent meetings

Scheduled meetings

A scheduled meeting begins at a particular time. Participants receive instructions on how to join a scheduled meeting from either a StarLeaf invite (see below), or a StarLeaf scheduled calendar event.

When a meeting is scheduled, each participant receives a meeting invite by email which provides instructions for all the different ways of joining a StarLeaf video meeting. For the best meeting experience, participants can choose Join video meeting using StarLeaf app.

Selecting More ways to join your meeting opens the participant’s default web browser which displays all the other ways that you can join a meeting:

• From a meeting room system (StarLeaf, Cisco, Polycom, etc.)
• From a web browser
• Using phone audio and browser video
• From Skype for Business

Ad hoc meetings

When you add a person or room system to a one-to-one call, this is known as an ad hoc meeting. You can add a participant at any time using the in-call Add participant control on your touchscreen or StarLeaf app:

An ad hoc meeting has the same in-call controls and features as any other meeting.

Permanent meetings

This is the same as a scheduled meeting but without a date and time. A permanent meeting is a virtual meeting room that anyone can dial into at any time. Permanent meetings have the same features as scheduled meetings (invites, interoperability, PSTN dial-in, etc.). The dialing details never change and the meeting is always joinable.

To create a permanent meeting, go to Portal > Meetings > Create permanent meeting.

If your organization does not have the option to create permanent meetings and you want it do, ask your admin to contact support@starleaf.com to request permanent meetings.