Scheduling for Office 365

The StarLeaf Scheduler for Office 365 (‘O365’) allows all O365 users in an organization to schedule video meetings directly from their O365 client and Outlook web version.

• How to schedule a meeting
• About meeting invites
• About delegated calendars

For instructions on how to install the StarLeaf Scheduler and connect it to your calendar, go to Install the Scheduler for Office 365.

How to schedule a meeting

If you do not have the StarLeaf Scheduler installed, see Install the StarLeaf Scheduler.

You can schedule a meeting directly from your O365 calendar:

1. Click New event.

   

2. Click the StarLeaf Scheduler icon in the top right-hand corner of the event window.

   

3. Complete the details of your meeting as you normally would.

   

4. Click Send. Invitees receive an invite by email.

Additional meeting options

When you create a meeting, there is window that displays some additional options that you can use for your meeting.

Record meeting: If your organization has purchased the recording solution, you can select to record the meeting. All recordings are available to download in your StarLeaf Portal, on the Recordings page. For more information about the recording solution, go to Recording a meeting.

Video layout: This determines the layout of the video panes for the meeting participants and shared content. For a full description of the different layouts available, go to Meeting layouts.

Spotlight: This feature is useful for large meetings where only one or a few people will be talking or presenting, but where there are many participants who want to view and listen. For more information, go to Spotlight meetings.

Live stream: If you have Spotlight enabled, you can also choose to live stream the meeting. Anyone can access the live broadcast through a unique link that opens a web page with an embedded video player. For more information, go to Live streaming.

Keep people on hold until: Choose to have your meeting start when either a second person joins, or the meeting organizer joins.

About meeting invites

When a meeting is scheduled, each person receives a meeting invite by email which provides instructions for all the different ways of joining a StarLeaf video meeting:

• Using StarLeaf app
• From a web browser
• Using phone audio and browser video
• From a meeting room system (StarLeaf, Cisco, Polycom, etc.)
• From Skype for Business

About delegated calendars

The StarLeaf Scheduler for O365 supports delegated calendar functionality. If you have permissions to edit another person’s calendar, you can schedule a StarLeaf meeting on their behalf.

To use delegation, both people must have the StarLeaf Scheduler connected to their StarLeaf accounts, and have accepted the necessary permissions in O365 (for Microsoft instructions on delegation permissions, go to:  Delegate Access for O365 ).

Invitees who use StarLeaf for desktop and mobile, will see the scheduled meeting in the Today or Meetings tab, and can join using the green button.

When you schedule a meeting for someone else, this person becomes the meeting organizer. If you want the meeting to appear in your own calendar, you must include yourself in the invite list.