You can join ad hoc, scheduled, and permanent meetings from the room system.

Joining a scheduled StarLeaf conference

If you receive an invitation to a meeting, the details are shown on the Join button on the day of the meeting. The behavior of the Join button is as follows:

  • If there are no meetings in progress or due to start, the Join button displays the message ‘join with meeting ID’
  • If there is a scheduled meeting due to start in ten minutes or less, the Join button alights green and displays the name of the meeting, the name of the meeting organizer and the time remaining before it starts
  • When the meeting starts, the Join button flashes. Anytime after the Join button lights green, you can use the button to join the conference
  • If you receive invitations to two overlapping meetings, the details of the first conference due to start display on the Join button. When the first meeting has ended, the details of the second meeting display. To join the second meeting at any time, dial the meeting ID which is in the meeting invite email

If a scheduled meeting is canceled, the meeting details are removed from the Join button.

Permanent meetings do not trigger the Join button, and do not appear on the button display.

Join button behavior

The default message when there are no meetings in progress or due to start:

The message displayed when a scheduled meeting is due to start:

The message displayed when a scheduled meeting has started:

Whenever you are ready to join a scheduled or permanent meeting, either:

  • Use the Join button when the button is lit green, or
  • Dial into the meeting using the meeting ID, which is in the meeting invite email

To join a permanent meeting, dial the meeting ID.

Joining a meeting on any other conferencing service

You can join meetings on any other standards-based conferencing platform, such as Bluejeans for example. To do so, use the information in the meeting invite. You can dial any combination of characters and digits using the touchscreen controller (press star to access a full keyboard).

Joining an ad hoc meeting

When someone adds a person to a call, this is known as an ad hoc meeting. If someone adds you to their call, you receive a incoming call. To accept the call, select answer call to speak to the person who wants to add you to their call.

If you do not want to join the meeting, ignore or reject the call.