The Spotlight meetings feature is included in an Enterprise meeting subscription only. On this page:

About Spotlight meetings

In a Spotlight meeting, a chosen participant (or participants) is added to spotlight by the meeting organizer as shown in the participants panel below. Anyone who is not added to spotlight by the meeting organizer remains in the audience.

Everyone in the meeting can see and hear the person (or people) in spotlight. Everyone in the audience remains muted (voice and video).

How to schedule a Spotlight meeting

When you schedule a meeting in the Portal there is an optional setting that makes your meeting a Spotlight meeting when you select it. To do this, schedule a meeting:

  1. In your StarLeaf app, select the plus icon and New meeting.
  2. Complete the meeting detail fields.
  3. Select Advanced settings.
  4. Tick the box beside Spotlight.
  1. Select OK to schedule your Spotlight meeting.

How to start a Spotlight meeting

The meeting organizer must join the Spotlight meeting using the StarLeaf app (Windows PC or Mac only) and must add at least one participant to spotlight to start the meeting.

If no one is added to spotlight, all audience participants will remain on the waiting screen.

To start a Spotlight meeting as a meeting organizer:

  1. Join the meeting (on StarLeaf app for Windows or Mac).
  2. Select the Add to spotlight button beside the participant you want to add to spotlight as shown below. This moves the participant from the audience into spotlight and the meeting automatically starts.
  3. Note: You can add more than one person to spotlight if you need to. There is no limit.

Spotlight meeting controls

If you are the meeting organizer, you have specific controls that other participants do not. These controls are described below.

Add a participant to the meeting. If someone has not been invited or not joined the meeting, you can search for them in your directory and add them using this control.
Add a participant to spotlight. When you add someone to spotlight, this makes them visible and audible to everyone in the meeting.
Remove a participant from spotlight. This places the person into the audience and mutes them.

Mute a spotlight participant’s microphone.

Note: You cannot unmute a participant in the audience.

Unmute a spotlight participant’s microphone. To unmute a participant in spotlight so that everyone in the meeting can hear them, select this button. You can mute them again afterward if you wish.
Note: If a participant has muted themselves, you cannot unmute them.
Remove a participant from the meeting. This disconnects the participant from the meeting.

If you are a participant in the audience, you have the following controls:

Raise hand. Select this when you want to say something in the meeting. The meeting organizer receives a notification and can choose to add you to spotlight so that everyone can hear you.
Lower hand. Select this when you no longer want the meeting organizer to add you to spotlight.

Meeting participants outside of the organization that scheduled the meeting cannot use the raise hand feature.

Frequently asked questions

Q. How many people can be in a Spotlight meeting?

A. Up to 100 participants.

Q. How many people can be added to spotlight to present?

A. Up to 100 participants but it is not likely that this many people will be presenting.

Q. Are Spotlight meetings the same as town hall meetings?

A. Yes; people also refer to them as large meetings, all-hands meetings or company updates.

Q. I’m the meeting organizer. Can I start the Spotlight meeting on my mobile StarLeaf app?

A. No. You must use StarLeaf app for Windows or Mac to start the meeting.