In the StarLeaf Portal, there are meeting and scheduling settings that you can configure on an organization level.

To view these settings in the Portal, go to your organization and select Edit organization > Advanced settings.

Default meeting privacy

Here you can set the default meeting privacy for your organization to private or public.

If a meeting is private:

  • only the name of the meeting organizer appears beside the word Meeting in public spaces such as on the Join button of a room system touchscreen controller
  • only the meeting organizer can edit the meeting settings in the Portal. Administrators cannot edit private meetings in the Portal

If a meeting is set to public, both the name of the meeting and the meeting organizer are visible on the room system.

Recording control permissions

Recording is an optional extra in your StarLeaf service. If your organization has this option, you can configure Recording control permissions in the Portal.

Enabled for all participants in the organization (default)

Any participant can start or stop recording the meeting from any endpoint.

Disabled for all participants when recording is selected at schedule time

All participants, including the meeting organizer, cannot stop recording the meeting.

Enable Smart Layouts

You can choose to enable or disable Smart Layouts for your organization. Smart Layouts is a feature that applies to single-screen room systems only. To learn more, go to Meeting layouts.

Meeting scheduler

This is an option to disable certain methods of scheduling meetings in favor of one. Depending on your organization, people may use one or a mixture of the following schedulers to create and manage StarLeaf meetings:

  • StarLeaf Portal
  • StarLeaf Scheduler for Office 365
  • StarLeaf Scheduler for Outlook Exchange Server
  • StarLeaf Scheduler for Google Calendar

In the Portal, you can choose which scheduler all users in the organization must use to schedule meetings. When users select New meeting in the StarLeaf app, they will be directed to the appropriate scheduler.

If users go to schedule a meeting in the Portal when the policy option does now allow this, they will receive instructions on which scheduler to proceed with as shown below.

For more information about the different StarLeaf Schedulers available, go to Scheduling.