Outlook Add-in for Exchange Server: admin information
Last updated August 13, 2018
The StarLeaf Outlook Add-in allows all Outlook users in an organization to schedule video meetings directly from their Outlook client.
Users install the add-in on their Windows computer or you can mass-deploy the add-in.
The add-in allows users to schedule meetings from Outlook. The meeting invitations are pre-populated with the correct dial-in details for the video meeting and with invitation text. This invitation text is customizable.
The StarLeaf Outlook Add-in supports Microsoft Outlook 2010, 2013, and 2016.
- You can invite meeting room systems to the video meeting. StarLeaf meeting room systems display a Join Now button making it very easy for people to join their video meeting
- If you later want to update any of the meeting details (e.g. change the time of your meeting), you can do so by editing the meeting details in your Outlook calendar. All participants receive email updates
- To cancel a meeting, find the the meeting details in your Outlook calendar and choose delete. All participants receive email updates
- To convert a regular Outlook meeting into a video meeting, open the meeting details and click Schedule:
- Outlook 2010: If you are using this version of Outlook, and you create a repeating conference, you cannot later edit a single occurrence of that conference
- Close Outlook on your computer.
- Download the add-in from here .
Clicking the link starts the download automatically.
- Run the file you have downloaded and follow onscreen instructions.
- Restart Outlook. A new option appears on the Outlook ribbon:
StarLeaf provides an MSI installer for the Windows Outlook Add-in.
The MSI installer can be used with Microsoft deployment tools to mass deploy the add-in to a group of users.
By default the StarLeaf Outlook add-in installer installs to a single user profile in Windows.
Optionally, you can use the ALLUSERS flag to control this behavior:
- ALLUSERS=0 This is the recommended default and installs to a single user. The add-in automatically upgrades in this case
- ALLUSERS=1 This causes a machine-wide install and in this case, auto upgrade is disabled. You need to manually push upgrades to your users
If you use Outlook Calendar to schedule meeting rooms, it is useful to integrate that with the StarLeaf Outlook Add-in. This means that when a user schedules a video meeting, and books a meeting room, the Join Now button on the meeting room system in that room will automatically light up when the meeting is due to start. To do so:
- Contact StarLeaf technical support to enable this feature for your organization.
- For each meeting room system, go to Email address that the Outlook system associates with that meeting room.
Now, when users choose this meeting room for their video conference (in), the Join Now button will light up to enable participants to join the meeting with one press. and enter the
The StarLeaf Outlook Add-in pre-populates an invitation with text from the C:\Users\<username>\AppData\Local\StarLeaf\StarLeaf Schedulingfile, which it finds in the directory on each user’s PC:
supports text with text formatting and can contain images.
The footer file can contain any text along with special tags. These tags are used as place holders, which the add-in replaces with conference specific information. The tags are described in the table below:
|<dial_starleaf>||A URI that a participant could dial to join the conference using a StarLeaf endpoint.|
|<dial_standards>||A URI that a participant could use to join the conference using a standards-based (H.323 or SIP) endpoint.|
|<access_code_pstn>||The access code required by participants who dial in from the PSTN (audio-only telephone).|
|<local_pstn>||A PSTN number, which is either a relevant PSTN number based on the user’s location, or a default PSTN number.|
|<dial_info_url>||A link to a web page that provides all the relevant dialing information for a conference.|
A link to the web page with the PSTN tab selected by default.
|<breeze_link>||A link that a StarLeaf Breeze user can use to launch Breeze and join the conference.|
|<lync_link>||A link that a Skype for Business user can use to launch Skype for Business and join the conference.|
|<webrtc_link>||A link that launches a browser so that the user can join the conference from the browser.|
If you are editing the footer.rtf in Microsoft Word and you want to embed links (rather that putting the whole hyperlinked address in the text) you must URL-encode the tag. For example, instead of <dial_info_url> the hyperlink should be set to %3cdial_info_url%3e. This is shown in the example footer.rtf .
To download an example here . Clicking the link starts the download automatically.file. click
- Design your footer files.
- Test the files on a test client PC.
- Deploy to your users. Either:
- each user simply places the footer files in the appropriate directory
- you can deploy the footer files using centralized management software
StarLeaf Outlook Add-in for Exchange Server supports connection through proxies. The add-in supports the HTTP-CONNECT proxy protocol and it uses the proxy configuration from a user’s Internet Explorer proxy settings. The add-in supports all HTTP proxies that Internet Explorer supports. For scheduling meetings, the add-in communicates with api.starleaf.com.
|17411||In the previous release, when a user creates or updates a meeting, the add-in can sometimes take a long time to respond and return an error saying it failed to create/update the meeting. Version 1.1.6 fixes this issue|
|16953||In the previous release, the quiet option of the MSI installer still causes some notifications for the user. Version 1.1.5 fixes this issue|
|16109||In the previous release, when a user edits a meeting that was originally created using the add-in, a dialog box sometimes appears advising that no changes have been made to the meeting request. Version 1.1.4b6 fixes this issue|
|General improvements and bug fixes|
|12693||In the previous release, some users saw an error message after they were unexpectedly required to log in to the add-in. Version 1.1.4b2 fixes this issue|
|12862||The user experience for converting an existing meeting into a StarLeaf meeting has been improved|
|9786||The add-in update message now runs in the background, rather than having the focus and causing users to inadvertently start the update and interrupt their outlook process|
|10100||The add-in buttons now have explanatory tool-tips|
|10702||In previous releases, the add-in could interfere with the opening of .msg files. Version 1.1.3b1 fixes this issue|
|11608||In the previous release, you could get unexpected behavior when attempting to convert a single occurrence of a meeting, where an occurrence of this series has already been edited in Outlook, into a StarLeaf meeting. The behavior now is that the add-in will not allow you to do this|
|11630||In the previous release, you could not convert a single occurrence of a meeting into a StarLeaf meeting. Version 1.1.3b1 fixes this issue|
|12041||The add-in will no longer show the error: Custom UI Runtime Error in StarLeaf Scheduling|
|12569||The add-in now allows the character £ in user passwords|
|12483||The add-in now updates a series occurrence when dragging and dropping|
|12862||Converting an existing Outlook meeting into a StarLeaf meeting now behaves as expected|
You or your reseller can get help by raising a case with StarLeaf Technical Support.