The StarLeaf Scheduler for Office 365 (‘O365’) allows all O365 users in an organization to schedule video meetings directly from their Outlook client and O365 browser version.

For a list of supported languages, go to Localization.

Follow the below to install the StarLeaf Scheduler and connect it to your calendar:

For admins:

Install the StarLeaf Scheduler

To download the StarLeaf Scheduler, go to the StarLeaf Scheduler page in Microsoft AppSource here .

  1. Select the blue Get It Now button.
  2. If you are not already signed in, sign into your Microsoft account in AppSource. The email address you use to sign in here must be the same as your StarLeaf account email address.
  3. Select Continue if you agree to the StarLeaf Scheduler terms and policies.
  4. Select Add.
  5. Select Continue.

The StarLeaf Scheduler begins installing. When it is successfully installed, follow the steps for Connect the StarLeaf Scheduler to your O365 calendar below.

Connect the StarLeaf Scheduler to your O365 calendar

When the StarLeaf Scheduler is installed, it must then be connected to your O365 calendar. To complete this one-time connection:

  1. Open your O365 client.
  2. In your O365 calendar, select Schedule beside the StarLeaf icon in the toolbar.
  3. Select Schedule meeting.
  4. Select Connect and enter your Microsoft credentials if you are prompted.
  5. Your StarLeaf account and O365 calendar are now connected.

    If you select Connect but have not yet signed up to StarLeaf, you are prompted to download StarLeaf. Follow the instructions provided by StarLeaf to sign up, then return to your O365 client for scheduling StarLeaf meetings.
    For more information about signing up to StarLeaf, see Signing into StarLeaf.

Connect the StarLeaf Scheduler to your O365 calendar (browser)

  1. Open the O365 in your browser.
  2. In your O365 calendar, select New event.
  3. In the event window, select the StarLeaf icon in the toolbar as shown below.
  4. If you do not see the StarLeaf icon in your toolbar, go to Add the StarLeaf Scheduler to your O365 calendar toolbar (browser).

  5. Select Connect to connect StarLeaf to your O365 calendar.
  6. In the Microsoft window that opens, select Yes to grant StarLeaf permission to access your O365 calendar for scheduling meetings.

Add the StarLeaf Scheduler to your O365 calendar toolbar (browser)

To add the StarLeaf Scheduler button to your calendar toolbar for easy scheduling:

  1. In your O365 calendar, go to Settings.
  2. Select View all Outlook settings.
  3. In Settings, go to the Calendar tab on the left-hand side (if you are not already on it).
  4. Select Customise actions.
  5. Tick the box beside StarLeaf as shown below.
  6. Select Save.

The StarLeaf Scheduler button now appears in the calendar toolbar.

When you have completed installation, go to How to schedule a meeting for instructions about creating meetings with the Scheduler.

Disable auto-creation of Teams meetings

Your Outlook event settings may have a default set which causes all meetings to be created as Teams meetings. If you are using StarLeaf to create and join meetings, you can disable this default in your Office 365 browser version, your Office 365 on Windows desktop, or macOS.

Office 365 browser version

  1. In your O365 calendar, go to Settings.
  2. Select View all Outlook settings.
  3. Go to the Calendar tab > Events and invitations.
  4. Untick Add online meeting to all meetings.
  5. Select Save.

Your calendar events will no longer become Teams meetings by default.

Office 365 on desktop

  1. In your O365 client on Windows, go to File > Options
  2. Go to Calendar
  3. Untick Add online meeting to all meetings
  4. Click OK

Your calendar events will no longer become Teams meetings by default.

Office 365 on macOS

On macOS:

  1. Go to Preferences > Calendar
  2. Untick Add online meeting to all meetings

Your calendar events will no longer become Teams meetings by default.

For admins only:

Admins can update the global default using the commands below.

Install the Microsoft Exchange online powershell

Install-Module -Name ExchangeOnlineManagement
        

Then connect to Exchange and turn off OnlineMeetingsByDefaultEnabled:

Import-Module ExchangeOnlineManagement
Connect-ExchangeOnline -UserPrincipalName <username>
Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $False

About delegated calendars

The StarLeaf Scheduler for O365 supports delegated calendar functionality. If you have permissions to edit another person’s calendar, you can schedule a StarLeaf meeting on their behalf.

To use delegation, both people must have the StarLeaf Scheduler connected to their StarLeaf accounts, and have accepted the necessary permissions in O365 (for Microsoft instructions on delegation permissions, go to:  Delegate Access for O365 ).

Invitees who use StarLeaf for desktop and mobile, will see the scheduled meeting in the Today or Meetings tab, and can join using the green button.

When you schedule a meeting for someone else, this person becomes the meeting organizer. If you want the meeting to appear in your own calendar, you must include yourself in the invite list.

Mass deploy the StarLeaf Scheduler for Office 365

For the best scheduling experience, admins can mass deploy the StarLeaf Scheduler for Outlook O365 for their entire organization.

StarLeaf can also be integrated with Azure Active Directory for general user mass deployment.

To download the StarLeaf Scheduler for O365, go to the Integrated apps page on the Microsoft Admin Center . Search for StarLeaf in Get apps, and then follow the download prompts from Microsoft.

When installed, make sure that the deployment is set to Entire organization:

For information on mass deploying users with Azure Active Directory, see Azure Active Directory.