The StarLeaf Scheduler for Outlook Exchange Server is an add-in that allows all Outlook users in an organization to schedule video meetings directly from their Outlook client.

Note: If you have Office 365, you must use the Scheduler for O365 instead. This will give you the best experience when scheduling meetings and has the following advantages:

  • Works on macOS and Outlook Web App
  • When you make changes to a meeting on any device (desktop, web, or mobile) the updates synchronize with StarLeaf

In this topic:

Users install the StarLeaf Scheduler on their Windows computer or you can mass-deploy the StarLeaf Scheduler. (For information about using the StarLeaf Scheduler, refer to StarLeaf Scheduler for Outlook Exchange Server.)

The StarLeaf Scheduler allows users to schedule meetings from Outlook. The meeting invitations are pre-populated with the correct dial-in details for the video meeting and with invitation text. This invitation text is customizable.

The StarLeaf Scheduler for Outlook Exchange Server supports Microsoft Outlook 2010, 2013, 2016, and 2019.

  • You can invite meeting room systems to the video meeting. StarLeaf meeting room systems display a join button making it very easy for people to join their video meeting
  • If you later want to update any of the meeting details (e.g. change the time of your meeting), you can do so by editing the meeting details in your Outlook calendar. All participants receive email updates
  • To cancel a meeting, find the meeting details in your Outlook calendar and select Cancel meeting. All participants who accepted the meeting receive email updates informing them that the meeting is canceled
  • To convert a regular Outlook meeting into a video meeting, open the meeting details and select schedule:
  • Outlook 2010: If you are using this version of Outlook, and you create a repeating conference, you cannot later edit a single occurrence of that conference

Installing the StarLeaf Scheduler

Installing the StarLeaf Scheduler on a computer

  1. Close Outlook on your computer.
  2. Download the StarLeaf Scheduler from here .
    Clicking the link starts the download automatically.
  3. Run the file you have downloaded and follow onscreen instructions.
  4. Restart Outlook. A new option appears on the Outlook ribbon:

Mass-deploying the StarLeaf Scheduler for Exchange Server

StarLeaf provides an MSI installer for the StarLeaf Scheduler.

The MSI installer can be used with Microsoft deployment tools to mass deploy the StarLeaf Scheduler to a group of users.

By default the StarLeaf Scheduler installer installs to a single user profile in Windows.

Optionally, you can use the ALLUSERS flag to control this behavior:

  • ALLUSERS=0 This is the recommended default and installs to a single user. The StarLeaf Scheduler automatically upgrades in this case
  • ALLUSERS=1 This causes a machine-wide install and in this case, auto upgrade is disabled. You need to manually push upgrades to your users

To enable the legacy version of the StarLeaf Scheduler that requires users to sign in, use the parameter LEGACYPASSWORDMODE=1 when you are mass-deploying.

For more information on how to mass deploy the add-in to a group of users, go to Deploy Office add-ins in the Office 365 admin center .

How to integrate the StarLeaf Scheduler with your room calendar

If you use Outlook Calendar to schedule meeting rooms, it is useful to integrate that with the StarLeaf Scheduler. This means that when a user schedules a video meeting, and books a meeting room, the Join button on the meeting room system in that room will automatically light up when the meeting is due to start. To do so:

  1. Contact StarLeaf technical support to enable this feature for your organization.
  2. For each meeting room system, go to Edit room system, and enter the Email address that the Outlook system associates with that meeting room:

    Now, when users choose this meeting room for their video meeting in Outlook, the Join button will light up to enable participants to join the meeting.

How to customize the invitation text

Version 1.9.0d12 required.

For information about customizing invites, go to Customizing invite templates.

Proxy support

StarLeaf Scheduler for Outlook Exchange Server supports connection through proxies. The add-in supports the HTTP-CONNECT proxy protocol and it uses the proxy configuration from a user’s Internet Explorer proxy settings. The add-in supports all HTTP proxies that Internet Explorer supports. For scheduling meetings, the add-in communicates with api.starleaf.com.

Release notes

Choose a release below to view the new features and issues resolved.